BY-LAWS
OF
HILL COUNTRY CHAMBER OF COMMERCE, AN ASSOCIATION
(a Texas non-profit Corporation)
SPRING BRANCH, TEXAS
ARTICLE 1
OFFICES
PRINCIPAL OFFICE
1.01. The principal office of the Corporation in the State
of Texas shall be located in Comal County, Texas. The Corporation
may have such other offices, either within or without the State
of Texas, as the Board of Directors may determine or as the
affairs of the Corporation may require from time to time.
REGISTERED OFFICE AND REGISTERED AGENTS
1.02. The Corporation shall have and continuously maintain
in the State of Texas a registered office, and a registered
agent whose office is identical with such registered office,
as required by the Texas Non-Profit Corporation Act. The registered
office may be, but need not be, identical with the principal
office of the registered office may be changed from time to
time by the Board of Directors. The Corporation is formed pursuant
to the Texas Non-Profit Corporation Action and pursuant to
ss501(c)(6) of the 1986 Internal Revenue Code.
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ARTICLE 2
MEMBERS
QUALIFICATIONS OF MEMBERS
2.01 The regular members of the Corporation shall be any individual,
business, or family who has paid the appropriate dues for their
type of member as required by the Board of Directors, and has
in all other respects complied with the Articles of Incorporation,
By-Laws and any other Rules and Regulations of the Corporation.
Regular members are voting members. Associate Members and Non
Profit Members shall be an individual or family interested
in supporting the purposes and activities of the Corporation,
and who has paid the dues for an Associate Member or Non Profit
Member, and in all other respects complied with the Articles
of Incorporation, By-Laws and any other Rules and Regulations
of the Corporation. Associate Members and Non Profit Members
are non-voting members on matters submitted to a vote of the
membership.
VOTING RIGHTS
2.02. Each Regular Member who is not delinquent in payment
of yearly dues to the Corporation shall be entitled to one
vote on each matter submitted to a vote of the Membership,
subject to the voting restrictions provided in Article V of
the Articles of Incorporation of the Corporation. All Members
are considered delinquent when payment of dues is not received
forty-five (45) days following membership anniversary date.
TRANSFER OF MEMBERSHIP
2.03. Membership to this corporation is not transferable nor
assignable.
SPECIAL MEETING
2.04. Special meetings of the Members may be called by the
President or a majority of the Board of Directors.
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LOCATION OF MEETING
2.05. The Board of Directors or the President may designate
any place in Texas as the
place of meeting for any annual meeting or for any special
meeting called by the Board of Directors.
NOTICE OF MEETING
2.06. In case
of a special general membership meeting or when required by
statute or these by-laws, written notice of the
meeting stating the purposes for which the meeting is called
shall be given and shall be deemed to be delivered when deposited
in the United States mail at least ten (10) days prior to the
meeting, to each Member at his address as it appears on the
records of the Corporation, with postage thereon prepaid.
QUORUM
2.07. Twenty (20) regular Members at any meeting shall constitute
a quorum at such a meeting. If a quorum is not present at any
meeting of Members, a majority of the Members present may adjourn
the meeting from time to time without further notice.
PROXY
2.08. At any meeting of the Members,
a Member entitled to vote may vote by proxy executed in writing
by the member or by
his/her duly authorized attorney-in-fact. No proxy shall
be valid after three (3) months from the date of its execution,
unless otherwise provided in the proxy.
VOTING BY MAIL
2.09. When Directors or Officers are to be elected,
such election may be conducted by mail or at a called meeting
in
such manner as the Board of Directors shall determine.
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ARTICLE 3.
BOARD OF DIRECTORS GENERAL POWERS
3.01. The affairs of the Corporation shall be managed by its
Board of Directors. Directors must be residents of Texas and
Members of the Corporation.
NUMBER. TENURE, QUALIFICATIONS
3.02. The Board of Directors shall consist of up to
twenty five (25) Directors. Terms for initial Directors will
be staggered
so that only 1/3 (33%) of the Directors will depart at the
end of the year.
3.03 A regular monthly meeting of the Board of Directors shall
be held without other notice than this By-law on the third
Thursday of each month. The Board of Directors may provide
by resolution the time and place, in Comal County, Texas, for
the holding of additional regular meetings of the Board of
Directors without other notice than such resolution.
NOTICE
3.04. Notice of any special meeting of the Board of Directors
shall be given at least two (2) days previously thereto by
written notice delivered personally or sent by mail or telegram
or telephone call, to each Director at his/her address as shown
by the records of the corporation. If mailed, such notice shall
be deemed to be delivered when deposited in the United States
mail so addressed with postage prepaid. If notice be given
by telegram, such notice shall be deemed to be delivered when
a telegram is delivered to the telegraph company. Any Director
may waive notice of any meeting. The attendance of a Director
at any meeting shall constitute a waiver of notice of such
a meeting, except where a Director attends a meeting for the
express purpose of objecting to the transaction of any business
because the meeting is not lawfully called or convened. Neither
the business to be transacted at, nor the
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purpose of, any regular or special meeting of the Board of
Directors need be specified in the notice or waiver of notice
of such meeting, unless specifically require by law or these
By-laws.
QUORUM
3.05. Eleven (11) Directors shall constitute a quorum for the
transaction of business at any meeting of the Board, but if
less then eleven (11) of the Directors are present at said
meeting, a majority of the Directors present may adjourn the
meeting from time to time without further notice.
MANNER OF ACTING
3.06 The act of a majority of the Directors present at a meeting
at which a quorum is present shall be the act of the Board
of Directors, unless the act of a greater number is required
by law or by these By-laws.
VACANCIES
3.07. Any vacancy occurring in the Board of Directors
and any directorship to be filled by reason of an increase
in the
number of Directors/Officers, shall be fined by the Board of
Directors. A Director elected to fill a vacancy shall be elected
for the unexpired term of his/her predecessor in office.
COMPENSATION
3.08 Directors as such shall not receive any stated
salaries for their services; but nothing herein contained shall
be construed
to preclude any Director from servicing the Corporation in
any other capacity and receiving compensation therefor.
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INFORMAL ACTION BY DIRECTORS
3.09 Any action required by law
to be taken at a meeting of Directors, or any action which
may be taken at a meeting of
Directors, may be taken without a meeting if a consent in writing
setting forth the action so taken shall be signed by a majority
of the Directors.
ARTICLE 4.
OFFICERS OF THE CORPORATION
4.01. The officers of the Corporation shall be a President,
one Vice President, a Secretary and a Treasurer, and such
other officers as may be designated by the Board of Directors
and elected in accordance with the provisions of this Article.
The Board of Directors may elect or appoint such other officers,
including one or more Assistant Secretaries and one or more
Assistant Treasurers, as it shall deem desirable, and such
officers shall have the authority to perform the duties prescribed,
from time to time, by the Board of Directors. Any officer
appointed by the Board of Directors shall not be considered
a Director pursuant to Article 3 herein, unless and until
such office has been filled by an election in accordance
with this Article.
NOMINATION
4.02. The President shall appoint a nominating committee by
September 1, which shall return a slate of nominees by October
1. Ballots with such nominees and a space to write in names
will be mailed to regular members by October 15, and returned
by November 15. Only those ballots received by November 15
will be counted.
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REMOVAL
4.03 Any Officer may be removed by a vote of the regular Members
whenever in their judgment the best interests of the Corporation
would be served thereby.
VACANCIES
4.04. A vacancy in any office because of death, resignation,
disqualification or otherwise, may be filled by the Board for
the unexpired portion of the term. Any Officer or Director
who misses three (3) consecutive meeting or four (4) meetings
in one (1) year, will automatically be reviewed by the Board
for removal.
PRESIDENT
4.05. The President shall be the principal executive
officer of the Corporation and shall be generally supervise
and control
all of the business and affairs of the Corporation. The President
shall seek advice and counsel from the Executive Board at regular
meetings just for that purpose. The President shall preside
at all meetings of the Members and of the Board of Directors;
may sign, with the Secretary or any other proper Officer of
the: Corporation authorized by the Board of Directors, any
deeds, mortgages, bonds, contracts or other instruments which
the Board of Directors have authorized to be executed, except
in cases where the signing and execution thereof shall be expressly
delegated by the Board of Directors or by these By-laws or
by statute to some other officer or agent of the Corporation;
and in general shall perform all duties incident to the office
of the President and such other duties as may be prescribed
by the Board of Directors from time to time.
VICE PRESIDENT
4.06. In the absence of the President or in the
event of inability or refusal to act, the Vice President shall
perform the duties
of the President, and when so acting shall have all the
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powers of and be subject to all the restrictions
upon the President. The Vice President shall
perform such other duties as from time to time may be assigned
by the President or the Board of Directors. Additionally, the
Vice President shall act as coordinator of all standing committees
as designated by the President and shall be responsible for
monthly Chairman reports to the Board of Directors on the activities
of those committees.
TREASURER
4.07. If required by the Board of Directors,
the Treasurer shall, at the expense of the Corporation, give
a bond for
the faithful discharge of duties in such sum and with such
surety or sureties as the Board of Directors shall determine.
The Treasurer shall have charge and custody
of and be responsible for all funds and securities of the Corporation;
receive and give receipts for monies due
and payable to the Corporation from any source whatsoever,
and deposit all such monies in the name of the Corporation
in such banks, trust companies or other depositories as shall
be selected in accordance with the provisions of Article 6
of these By-laws; and in general perform all the duties incident
to the office of Treasurer and such other duties as from time
to time may be assigned by the President or by the Board of
Directors.
SECRETARY
4.08. The Secretary shall keep the minutes of the meetings
of the Members of the Board of Directors in one or more books
provided for that purpose; give all notices in accordance with
the provision of the Corporate records and of the seal of the
Corporation, and affix the seal of
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the Corporation to all documents, the execution of which on
behalf of the Corporation, under
its seal is duly authorized in accordance with the provisions
of these By-laws; keep a register of the Post Office address
of each Member which shall be furnished to the Secretary and
each
Member; and, in general, perform all duties incident to the
office of Secretary and such other
duties as from time to time may be assigned by the President
or by the Board of Directors.
CONDUCT OF MEETINGS
4.09. The rules in Roberts Rules of Order (75th Anniversary
Edition) shall govern the Corporation in all cases in which
they are applicable and in which they are not inconsistent
with these By-laws.
INDEMNIFICATION OF OFFICERS AND DIRECTORS
4.10. All Directors or Officers of this Corporation shall be
indemnified by this Corporation against all expenses and liabilities,
including counsel fees, and bonding fees, reasonably incurred
by or imposed upon them, in connection with any controversy
to which they may be made a party or in which they may become
involved, by reason of their being or having been a Director
or Officer of this Corporation, whether or not they are a Director
or Officer at the time such expenses are incurred; unless the
Director or Officer involved is adjudged guilty of negligence
or misconduct in the performance of their duties in connection
with the subject of such controversy; provided, that in the
event of a voluntary settlement of any such controversy by
the Director involved, the indemnification provided herein
shall apply only when the Board of Directors approve such settlement
and any reimbursement to such involved Director as being for
the best interest of the Corporation. The foregoing right of
indemnification shall be in addition to and not exclusive of
all other rights to which such Director or Officer may be entitled.
The Corporation shall have the right to purchase liability
insurance to cover such indemnification.
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DEALINGS BETWEEN CORPORATION, OFFICERS AND DIRECTORS
4.11. In the absence of fraud, no Directors
or Officers of this Corporation shall be disqualified by
their office from
dealing or contracting with this Corporation either as vendor,
purchaser or otherwise, nor shall any contract, transaction
or act of this Corporation be void or voidable or affected
by reason of the fact that any such Director or Officer is
an Officer, Director, stockholder or employee, has any interest
in such contract, transaction or act, whether or not adverse
to the interest of the Corporation, even though the vote of
the Director or Directors, or Officer or Officers having such
interest shall be liable to the Corporation or to any creditor
thereof, or to any other person for any loss incurred by it
or by reason of any such contract, transaction, or act; nor
shall such Director or Directors, or Officer or Officers, having
such interest shall be liable to the Corporation or to any
creditor thereof or to any such person for any loss incurred
by it or by reason of any such contract, transaction or act;
nor shall such Director or Directors, or officer of Officers,
be accountable for any gains or profits realized thereon. Provided,
however, nothing herein shall be construed to permit the corporation
to make a loan to an Officer or Director of the Corporation. .
ARTICLE 5
CONTRACTS, CHECKS, DEPOSITS AND FUNDS
5.01. The Board of Directors may authorize any Officer or
Officers, agent or agents of the Corporation, in addition to
the officers so authorized by these By-laws, to enter into
any contract or execute and deliver any instrument in the name
of and on behalf of the Corporation Such authority may be general or confined to specific
instances.
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CHECKS AND DRAFTS
5.02. All checks, drafts, or orders
for the payment of money, notes, or other evidence of indebtedness
issued in the name
of the Corporation shall be signed by such Officer or Officers,
agent or agents of the Corporation and in such manner as shall
from time to time be determined by resolution of the Board
of Directors, such instruments shall be signed by those Officers
and Directors designated by the board of Directors of the Corporation.
DEPOSITS
5.03. All funds of the Corporation shall be deposited
from time to time to the credit of the Corporation in one or
more
depositories as the Board of Directors may select.
GIFTS
5.04. The Board of Directors may accept on behalf of the
Corporation any contribution, gift, bequest or device for the
general purpose
or for any special purpose of the Corporation.
RESOLUTION OF DISPUTES
5.05. In any dispute between members
relating to the activities and/or contracts of the Corporation
, all parties involved
shall cooperate in good. faith to resolve the dispute. If the
parties cannot resolve the dispute between themselves, they
shall cooperate to select one or more mediators to help resolve
the dispute. If no timely resolution of the dispute occurs
through mediation, any party may demand binding arbitration
as described in Texas Revised Civil Statutes, as amended, regardless
of whether the parties have met together with a mediator. The
Board of Directors shall have the discretion to authorize the
use of the Corporation's funds for mediation or arbitration
of a dispute described in this paragraph.
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ARTICLE 6
CERTIFICATE OF MEMBERSHIP
6.01. The Board of Directors may provide for the issuance of
a certificate evidencing membership in the Corporation, which
shall be in such form as may be determined by the Board.
Such certificates shall be signed by the officers; President,
Vice-President, Secretary and Treasurer. The name and address
of each Member and the date of issuance of the certificate
shall be entered on the records of the Corporation. Any certificate
may be used therefore on such terms and conditions as the
Board of Directors may determine.
ARTICLE 7
BOOKS AND RECORDS
7.01. The Corporation shall keep correct and complete books
and records of account and shall also keep minutes of the proceedings
of its Members, Board of Directors, and committees having any
of the authority of the Board of Directors, and shall keep
at the registered or principal office a record giving the names
and addresses of the Members entitled to vote. All books and
records of the Corporation may be inspected by any Member or
their agent or attorney for any proper purpose at any reasonable
time.
ARTICLE 8.
FISCAL YEAR
8.01. The fiscal year of the Corporation shall begin on the
first day of January and end on the last day of December in
each year.
ARTICLE 9
9.01. Whenever any notice is required to be given under the
provisions of the
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BY-LAWS MARCH 1, 2005
Texas Non-Profit Corporation Act or under the provisions of
the Articles of Incorporation or the By-laws of the Corporation,
a waiver thereof in writing signed by the person or persons
entitled to such notice, whether before or after the time stated
therein, shall be deemed equivalent to the giving of such notice.
.
ARTICLE 10
COMMITTEES
10.01. Standing Committees The following committees, to be
known as standing committees, shall be appointed by the President,
and hold office for one (1) year unless specified by these
by laws. Executive Committee / Executive Board This committee shall
consist of the President, Vice President, Secretary, Treasurer
and immediate past President and shall be a sounding board
for the President as well as provide advice for the President
during his/her term of office.
Finance and Budget Committee This committee is charged with
drafting an annual budget which shall be subject to the Board
and the Members for approval. This committee shall examine
expenditures recommended by other committees to determine the
effect they would have on the treasury and budget and make
its recommendations to the Board. The budget shall be presented
to the Board by the November Board meeting and to the following
annual membership meeting. Social Committee This committee
shall have the duty of planning the program for the Social
membership Mixer meetings. Membership Committee This committee shall receive all applications for membership
and shall recommend their acceptance in accordance with the provisions of these
By-Laws. This committee shall be concerned with the recruitment of new members,
both regular and Associate.
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Special Events Committee This committee shall be concerned
with the suggesting and developing various means of raising
funds for the Chamber. This committee shall be charged with
the handling of the planning of events to raise funds and any
other special events authorized by the Chamber Board of Directors.
Hospitality Committee This committee shall be concerned with
hospitality to the community, the new Members of the Chamber
and to newcomers in the community.
Business Committee This committee shall be concerned with business
promotional and activities in order to further the welfare
of our general Members.
Economic Development This committee shall be concerned with
bringing business into our service area.
Special Committees These committees are appointed by the President
of the Board to execute certain specific duties not detailed
in the duties of the above-mentioned committees.
ARTICLE 11.
AMENDMENT TO BY-LAWS
11.01. These By-Laws may be altered, amended, or repealed
by new By-Laws adopted by a two-thirds (2/3) majority of the
regular Members present at any regular meeting or at any special
meeting, where written notice is given of an intention to alter,
amend, or repeal these By-Laws or to adopt new By-Laws at such
special meeting.
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IN WITNESS WHEREOF we have hereunto set our hands this 3rd
day of March, 2005.
Susan Abelow - Warren Alston - Harold Andrews
Stephen Breig - Charlie Cantu - Greg Chandler
Willa Compere - Robert Evans - Jason Guckian
Sonja Heldt-Harris - Beverlee Lemes - Barbara Martens
Greg Pringle - Ross Rozelle - Dr Kevin Scott
Judge Charles Stephens Gary Tanner Philip Thomason
Bill Townsend - Scott Watson
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BY-LAWS MARCH 1, 2005
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